© 2019 The British Student Doctor Journal

A publication of Cardiff University Press

ISSN: 2514-3174

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Cardiff University Press

The Structure of The British Student Doctor

Journal Structure

Outline of Roles & Job Descriptions:

 

Editor(s)-in-Chief: Oversee all aspects of the day to day running of the journal. Receives all new submissions to the journal and complete an initial screen for suitability. Unsuitable/submissions of obvious poor quality will be rejected immediately, otherwise the submission will be allocated to the relevant section editor. The Editor(s)-in-Chief will also be responsible for liaising with the Faculty Advisory Board, seeking their final approval before the publication of each new issue of the journal.  The Editor(s)-in-Chief will also be responsible for appointing section editors & management team each academic year.

 

Faculty Advisory Board: Comprising four faculty members of various backgrounds, initially from Cardiff University. The initial advisory board will be chosen by the founders of the journal, and will serve for a three-year term. Future members will be chosen on a rolling basis by the remaining board members. Their role will be to select the Editor(s)-in-Chief each academic year from the previous year’s sections editors/Editor(s)-in-Chief. The advisory board will also have the final sign off of each edition of the journal, and will make fundamental decisions regarding the future direction & constitution of the journal.

 

Honorary Editor: The role of the Honorary Editor is to oversee the Faculty Advisory Board, providing guidance and direction, as appropriate.

Senior Editor: The Senior Editor is responsible for overseeing the editorial process of all submissions, to ensure that they proceed through this process in a timely manner. Where problems are identified, their role is to liaise with the relevant Section Editors and the Editor(s)-in-Chief to rectify them. In addition, at times where the journal has received a high number of submissions, they may also be asked to perform some of the duties of the Editor(s)-in-Chief, including making final decisions on some submissions. Where this is required, they will be directly issued with submissions to handle by the Editor(s)-in-Chief.

 

Section Editors: Responsible for managing the editorial process of submissions to their section of the journal. They will conduct an initial review of each paper, rejecting papers at this point if unsuitable or poor quality. The section editor will then be responsible for appointing two peer reviewers for each paper, managing the peer review process, and then making decisions once the reviews are received. The Editor(s)-in-Chief will make the final decision based on the section editor’s recommendation and review reports. 

We have positions for the following sections:

  • Junior Original Research Section Editor

  • Discussion Starters Section Editor

  • Education Section Editor

  • Reflections Section Editor

  • Correspondence Section Editor 

 

Finance and Advertising Manager: Role will include managing all aspects of the journal’s budget. It will also involve seeking and negotiating high quality and relevant sponsorships & advertising. The finance manager will be required to ensure the maintenance of the journal’s editorial independence with a view to becoming fully self-funded through sponsorships. This position requires an individual who is particularly trustworthy, transparent, reliable and experienced in financial management. The individual will also be expected to share the responsibilities of other team members, with regards to the day to day management of the journal, as required. 

 

Design Editors: The role of the design editors will include creating the final galley proofs of each article. They will also be responsible for the design & branding of the journal (in association with the Editor(s)-in-Chief).

Social Media & Marketing Manager: Role involves gaining as much interest as possible for The British Student Doctor from medical students and doctors, both nationwide and internationally. The manager will also be responsible for the marketing of each new issue of the journal, and will be the sole member of the editorial board to make posts on the journal’s official social media channels. They will also be responsible for building the journal’s reputation as a high quality, accessible and professional publication. The individual will additionally be expected to share the responsibilities of other team members, with regards to the day to day management of the journal, as required. 

Video Producer: This role requires competency in the use of basic video recording equipment and video sharing platforms such as YouTube. One of our aims for the year 2017-18 is to develop our YouTube channel and produce regular educational videos on publication. You will be working alongside the Editors-in-Chief and the Marketing Team for this development. You will be required to manage the technical aspects and provide guidance on the creative aspects of video production. Experience in the use of ‘document cameras’ is also highly desirable.

 

Application Developer: For the year 2017-18, The British Student Doctor is looking to develop mobile applications for both Apple and Android phones, to enable ease of access to journal content and the video productions. This role will require having creative and artistic flair, as well as experience in application technologies, as you will be taking the lead in the development of the application for the journal.

Recruitment

 
  • The British Student Doctor operates a transparent recruitment process.

  • Members of the Faculty Advisory Board are selected by the Editor(s)-in-Chief based on recommendation and credentials. All board members are expected to act in accordance with the key expectations outlined below. The British Student Doctor holds the right to exclude any board member if it is deemed that the key expectations are not being sufficiently met, or if there is a breach of conduct. Board members can serve for a term of up to three years, potentially renewable once.

  • The journal maintains the right to appoint members of the editorial board without a recruitment process if it is deemed they have the experience required to meet the job description and expectations of the respective position.

  • Applications for peer-reviewers will be open indefinitely and posts appointed throughout the year.

  • Applications for editorial board positions will be reviewed by the Editor(s)-in-Chief and called for interview if deemed suitable. All successful candidates must complete the compulsory training. Editorial board members serve for a term of one year. All editorial board members must re-apply through the same application process if they wish to serve for the following year.

  • Appointment of the Editor(s)-in-Chief will be selected from a separate application process and he/she must be an editorial member. The selection of the Editor(s)-in-Chief must be approved by the preceding Editor(s)-in-Chief and the Faculty Advisory Board members.

 

Key Expectations for Faculty Advisory Board Members:

 

  • Provide guidance to the student editorial board and be easily accessible and contactable.

  • Promote and help establish the journal as a leader in its market.

  • Take an active role in guiding the development and direction of the journal.

  • Ensure attendance at the annual The British Student Doctor Journal meeting in September, unless there are exceptional circumstances. This will be an important meeting to guide the aims and objectives for the year ahead.

  • Where possible ensure attendance at additional journal meetings.

  • Provide a final review of accepted articles before publication to ensure quality and avoidance of libel and ethical issues. 

  • Uphold the editorial independence of the journal and the scientific rigour of the content it publishes.

  • Maintain the journal’s ethos of open-access publishing.

  • Act in a way that will not bring the journal into disrepute.

  • Positions on the advisory board and The British Student Doctor Journal will not cover any expenses or honoraria.

  • Serve on the advisory board for a term of three years, potentially renewable once.

  • The British Student Doctor Journal holds the right to exclude any Faculty Advisory Board member if it is deemed that the key expectations are not being sufficiently met, or if there is a breach of conduct.

 

Key Expectations for Editorial Board & Management Team Members:

 

  • Promote and help establish the journal as a leader in its market.

  • Take an active role in the editorial and management responsibilities of the journal.

  • Ensure attendance at The British Student Doctor Journal meetings.

  • Uphold the editorial independence of the journal and the scientific rigour of the content it publishes.

  • Maintain the journal’s ethos of open-access publishing.

  • Act in a way that will not bring the journal into disrepute.

  • Remain easily contactable and provide early notice of periods when this will not be possible.

Training

 

All editorial staff will receive full training at the beginning of each academic year, and at later times as appropriate, on the editorial processes and policies of The British Student Doctor. This training will be the responsibility of the Editor(s)-in-Chief. Peer reviewers will receive an abridged version of the relevant parts of this training, delivered in the format of an online training guide and quiz. All team members must complete their mandatory training in order to commence working for the journal.